Applications are now CLOSED

In 2018 the Caloundra Music Festival is celebrating its 12th year of Sun, Surf & Soul. This year the food courts will be further developed, with an increased focus on how vendors are presented, to enhance the overall offering and appeal of the Caloundra Music Festival.

Each food court zone will have a different appeal, to both the eyes and the taste buds!  Patrons attending the Festival will experience pop up restaurants, and an amazing variety of Vendors.

Food Court Zones

All vendor trading is within the Caloundra Music Festival ticketed area. There are six main food court zones and a limited number of premium vendor locations that you can apply for. Please read the briefs below to better understand the atmosphere we are trying to create in each zone. Vendors may nominate their preferred locations however you cannot request a specific vending site within a zone, and allocations will be made at the sole discretion of the Event Organiser.

Zone Briefs

Burgess Street Soul Stage Food Court

Located above the Soul Stage main bar (main amphitheatre of the Festival), the Soul Stage food court will be dedicated to food stalls offering feel good soul food menus, who are visually appealing and match the overall vibe of this area.

Will suit vibrantly coloured food trucks and pop up marquee stalls that have a clean and crisp set up.

Think food that is good for the Soul, home cooking like Grandma (Nonna/GG/Oma) used to make. Delicious, wholesome meals to recharge our festival goers during long days dancing from noon well in to the night!  8 vendor sites are available in Soul Stage food court. 

Burgess Street Sun Stage Food Court

Featuring a variety of colourful stalls, alongside the tropical gardens in close proximity to the Sun Stage, Sun Bar and the Funky Forest. Sun Stage Food Court is one of our most popular dining spots and has a family friendly feel about it. Sun Stage Food Court is perfect for the pop up Marquee style stalls that are vibrant and colourful!

Think coffees, desserts, healthy fresh options, juice bars, dumplings and crowd favourites like hot chips and potato slinkies!

Up to 5 stall sites are available in Sun Stage Food Court.

Basketball Food Court

Located on the basketball court, just outside the Funky Forest and opposite the Sun Stage, this family-friendly area is where you’ll find all the kids’ favourites including slushies, sweets & smoothies! This area is perfect for small trailers, trucks & marquees.

Up to 3 stall sites are available in the Basketball Food Court.

Fountain Food Court

Located in the Surf Stage precinct of the Festival surrounding the Kings Beach Water Fountains. The Fountain Food Court will pay homage to surf culture on the Sunshine Coast. Fountain Food will feature on-trend, unique Food Trucks and Caravans that have a surf/beach look and feel. Think weathered wood, surf boards, old kombis, and retro beach colours.

Food variety will consist of stalls serving fresh and healthy options, classic fish and chips, smoothies and juice bars.

Up to 6 Stall sites available in the Fountain Food Court.

Walkway Food Court

The Walkway Food Court is located in the car park next to the Kings Beach Fountains and will consist of its very own under covered seating area. This chilled area will be home to some classic comfort foods and will suit colourful and vibrant marquees and trailers.

Up to 4 stall sites available in the Walkway Food Court.

Surf Stage Food Court

The Surf Stage Food Court is located just beyond the Surf Stage and will consist of its very own naturally shaded seating areas. Nestled under the trees, this Food Court will ideally offer some festival favourites and will suit colourful and vibrant marquees and food carts.

Up to 3 stall sites available in the Surf Stage Food Court Food Court.

Premium Vendor Locations

There are a small number of premium locations located around the Festival site. These positions are highly sought after due to their location, foot traffic and potential.

We are looking for motivated Vendors that will see the opportunity and create more than just a vending location. Think pop up café or restaurant, catered chill out zone… a space within a space!

Approved Vendors may request an onsite meeting with the Event Organiser to view their vending site for the purposes of planning their stall set up, however the Event Organiser is not obliged to modify the location of a Vendors site to suit a Vendors preference.

Vendors are only permitted to set up and trade from their designated vending site.

In your application you must provide visual drawings and photos of your proposed stall site, what you will offer and how it will be a valuable addition to the Festival.

Visual appearance will be highly considered in the Vendor selection process and the zone briefs clearly outline what look we are aiming to achieve within each zone. In 2018 there will be increased consideration to Vendors operating out of Food Trucks/Caravans/Trailers due to a variety of favourable factors.

While preference will be given to Sunshine Coast locally operated businesses or Vendors who use local produce, ultimately the selection of vendors is at the sole discretion of the Event Organiser.

Please make a note in your application if you can provide an attractive seating area as an extension of your vending site. Include photos of any seating and/or shade structures. If you are successful in your application the festival may grant you extra space for this addition at no cost.

Around 9,000 people are projected to attend each day of the Festival.  Please note, CMF makes no guarantees as to the crowds that will be in attendance or to the profits you will make at the event.

Application Process

Vendor Applications must be completed via the online Application Form.

Please follow the following steps:

Step 1: Read, understand and agree to the Vendor Terms & Conditions

Step 2: Read the zone briefs and determine the suitable Food Court Zone you would like to apply for.

Step 3: Complete the online application form

Step 4: Ensure you upload all the required supporting documents listed below.

  • Photos of your site – recent photos not be more than six months old
  • Diagram of stall – must be drawn to scale and show all back of house requirements, including cold rooms, towbars, stall dimensions, servery side, doors etc
  • Product menus
  • Copy of your current Public Liability Insurance policy
  • Copy of relevant Food Permit/s from Sunshine Coast Regional Council (please contact Customer Service for more information 07 5475 7272 or visit SCC Permits webpage)
  • WorkCover Insurance Certificate

Please note, due to the anticipated volume of applicants incomplete applications will not be considered.

Trading Hours

Trading Hours

Approximate trading hours and may differ for each Vendor location.

The general Festival trading hours are:

Friday 28/9/2018 – 12pm to 10pm

Saturday 29/9/2018 – 12pm to 10pm

Sunday 30/9/2018 – 12pm to 10pm

Monday 1/10/2018 – 12pm to 8.30pm

Stall Fees

Stall fees are based on the size requirements and location of your stall.

Primary Vendor Locations fees & charges;

3m x 3m pop-up Stall or Cart – $1000.00 (includes 2 Staff Passes)

6m x 3m pop-up Stall or Food Truck – $1800.00 (includes 3 Staff Passes)

Additional 3m deep back of house space required – $300.00

Cold room space required – $50.00

Customer Seating area in front of or next to your stall (at Event Organiser discretion) – Free of Charge

Premium Vending Locations fees & charges;

3m x 3m pop-up Stall or Cart – $1300.00 (includes 2 Staff Passes)

6m x 3m pop-up Stall or Food Truck – $2350.00 (includes 3 Staff Passes)

Additional 3m deep back of house space required – $300.00

Cold room space required – $50.00

Customer Seating area in front of or next to your stall (required) – Free of Charge

Electrical Requirements & Fees

Vendors requiring electricity are required to complete an Electrical Requirements form and will be charged an Electrical Fee based on the amount of power required as follows;

Basic Lighting up to 6 amps $95.00

More than 6 amps less than 30 amps single phase $168.00

More than 30 amps less than 40 amps single phase $273.00

More than 40 amps single phase $546.00

3 phase connection (limited availability) $546.00

All fees and charges are including GST

Vendors are required to provide the maximum consumption of ALL electrical items and assign the appliances to individual 10-amp circuits. All electrical appliances must be in safe working order and have current test tags fitted.

Equipment without a valid tag will not be connected. No generators are to be used.

Vendors must provide their own lights, leads and power boards fitted with circuit breakers.

An audit of your electrical connections will be undertaken to ensure you are not using more than you requested to ensure that the power does not overload and trip. Any unapproved excess use will be charged to you and any damage caused by electrical over-consumption/overload or misuse will attract penalties or forfeiture of bond. 

Additional Staff Passes

Approved Vendors are limited to purchase 3 additional staff season passes at $170.00 per pass, if requested by 17th August 2018.

After this date you are required to purchase additional passes at full cost via the CMF Website.

No refunds are given for unused Staff Passes.

Market Stalls

Market Stalls

CMF is constantly reviewing the inclusion of market stalls within the Festival site.  There are a limited number of spaces available in the Funky Forest however preference will be given to stalls that offer an interactive activity/workshop for Children.

If you are interested in applying as a Market Stall please complete the form, however please be aware should there is no guarantee that we will proceed with Market Stalls.

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